Web Analytics Skip to main content
site map
our twitterour facebook page pintrest
Party Planning Tips
Making a Party?

When making a large party where there will be a buffet table and lots of food, advanced planning and organization can make things run smoothly and enable the hostess to relax and enjoy her guests. Here are Sarina’s Party Planning Tips.

Menu – Decide on a menu and make a shopping list. Separate the list by the stores you need to go to for the list of items. Try and minimize on things that require a good deal of same day preparation or items that have to be served right away. You want to be able to enjoy your guests and not worry about over or undercooking something.

Make Ahead and Freeze – With your menu decided, decide which items can be made ahead of time and stored in the freezer. These items should be prepared first.

Order Ahead – any items that are going to be ordered should be done at least a week ahead of time. Things on this list might be specially prepared cookies or a fancy cake that will be the highlight.

Simplify – Think of adding things like trays of cheeses and crackers, olives and pickles to enhance the table with color. They are easy to put on a platter and serve and require no preparation.

Hire Help – You want to enjoy the day, so having someone in the kitchen to watch food, refill platters, and collect the used plates and dishes is important.

Making a Party?
Two Days Before

Organize the furniture. Move things out of the party space that you don’t need or are valuable.

Set the table. Put table cloths on the table. Add interest by placing small but sturdy boxes or containers under the tablecloth to give the buffet dimension.  Place these near the centerpiece, leaving the outer edges of the table without height.

Decide where you will place all the items on the menu. Think about the placement of plates and flatware, the desserts, the beverages.

Identify serving pieces for each item on the menu. Write the name of each food on a post-it or small piece of paper and place it in the serving piece. Then arrange each serving piece on the table being sure there is enough room for everything, remembering to leave space for your centerpiece. Place hot plates on the table for hot food.

Look at the pre arranged table. Notice whether you have multiple items with similar ingredients located near each other, and move plates around so there is a contract of hot and cold items, also keeping in mind the different colors of each dish and how they will look on your table. If you are serving more than one cheese-related dish, space them apart from each other, for example.

Two Days Before
Day Before

Go through your menu and identify anything that can be made one day ahead. This is a good time to peel garlic, squeeze lemons, chop onions, or place meats in marinade, etc. Chop or cut vegetables (mise en place) and place each in a separate Ziploc bag or container in the fridge for easy use on the day of preparation. Make any salad dressings or sauces the day before. Many salads can be made a day ahead also –like tuna, bean, and egg.

Do any last minute shopping.

Day Before

Day Of Party

The table is set, the shopping is done, now let’s get it on the table. Timing is of the utmost importance.

Take Time to Prepare Yourself – Give yourself an hour to relax and dress before guests arrive. This may be hard to think about when entertaining, but is vital for you to have the energy you will need for the party itself. You don't want to be tired by the time everyone arrives!

Have a list of "day of" to do items and figure out how much time you need for these preparations.

Hired Help – be sure hired help is given directions.

Enjoy the party!

Decide on the timing of food. The time guests are expected determines what time you want to open the buffet. Knowing how much time it will take to heat items in the oven will determine when you start actually putting food on the table.

Start putting out salads (add dressing right before guests come) and as much food as possible 2-3 hours in advance of serving guests.

Get things in the oven that need to cook or heat so when they are placed on the table, they are hot.